Everything the Traffic Commissioner expects you to have under control
The undertakings on your licence are the same for a one-truck operator and a 200-vehicle fleet. We make them routine.
Vehicle & trailer checks
MOT / annual-test expiry, tax status, outstanding recalls and test history for every vehicle and trailer, checked automatically. Safety-inspection planner by ISO week with the DVSA 4–13-week intervals.
- ✓MOT / annual-test expiry from DVSA for cars, vans, HGVs, buses and coaches
- ✓Trailers by DVSA trailer ID (C123456) - test history and expiry
- ✓Tax status and due date from DVLA
- ✓Outstanding manufacturer safety recalls flagged
- ✓Full test history: result, odometer, defects and advisories, test station
- ✓Safety-inspection planner by ISO week, 4–13 week intervals, VOR handling
- ✓Inspection records with brake-test type, laden / unladen, sheet upload (15-month retention)
- ✓Bulk add by pasting registrations; checks run automatically on your plan's schedule
- ✓Insurance policy tracking with renewal alerts and one-click askMID check
- ✓Vehicle unit download calendar (90 days) updated from uploaded VU files
Driver licence & CPC
Licence status, entitlements, penalty points, photocard expiry, Driver CPC (DQC) and tachograph-card dates in one record, with the driver consent & DVLA mandate sent and stored for you.
- ✓Driver consent & DVLA-style mandate sent by email, signed on the phone, stored as PDF
- ✓Licence status, type, photocard expiry, entitlements and restriction codes
- ✓Penalty points and endorsements with risk banding (12 / 6 / 3-month re-check)
- ✓GOV.UK check-code workflow with evidence upload; DVLA Access to Driver Data ready
- ✓Read details from a licence photo to pre-fill the record (reviewed by you)
- ✓Driver CPC (DQC) expiry with 90-day warning
- ✓Tachograph card number and expiry read automatically from uploaded card files
- ✓Driver card download calendar (28 days) and overdue alerts
- ✓Documents per driver: licence, DQC, tacho card, consent, check evidence
- ✓Multilingual driver emails: English, Polish, Romanian, Lithuanian, Bulgarian
Tachograph analysis & sign-off
Upload driver-card and vehicle-unit files. We read them, track the 28 / 90-day download rules, analyse drivers' hours and working time, and send each driver a report to sign.
- ✓Upload driver-card (.DDD/.C1B/.TGD) and vehicle-unit (.DDD/.V1B) files, Gen1 and Gen2
- ✓Instant read-out: holder, card number, expiry, period, active days, vehicles used
- ✓Automatic matching to your drivers and vehicles; digital signature checked
- ✓Drivers' hours and working-time analysis by our analysts (EU/AETR, GB domestic, RT(WT)R 2005)
- ✓Infringement report per driver with MI / SI / VSI / MSI severities
- ✓Sent to the driver by DocuSign in their language; signed copy stored with audit trail
- ✓Operator notified when ready and when signed; reminders for unsigned reports
- ✓Missing-mileage and no-card-inserted flags from vehicle units
- ✓Report history per driver for DVSA visits and Traffic Commissioner hearings
Calendar & alerts
One calendar of everything dated - tests, tax, insurance, inspections, downloads, licence checks, CPC, cards, O-licence continuation - with email alerts at 30 / 14 / 7 days and when overdue.
- ✓One calendar: tests, tax, insurance, inspections, downloads, licence checks, CPC, cards, consent, O-licence continuation
- ✓Email digest every morning; critical alerts within the hour
- ✓Acknowledge and resolve alerts with an audit trail
- ✓Monthly compliance pack PDF for the TC file (Standard and above)
- ✓O-licence record synced weekly from the DVSA public register (authorised vehicles, continuation date)
- ✓Role-based access: owner, transport manager, read-only
- ✓Full activity log on vehicles, drivers and reports
- ✓Export everything; GDPR-ready data handling
Insurance is tracked against your fleet policy with renewal reminders and a one-click askMID check - MIB does not allow automated insurance look-ups, so we keep it honest.
Ready to stop chasing dates?
Set up in an afternoon. Keep your operator licence clean for good.
14-day free trial · no card · cancel anytime