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How it works

How it works

  1. 1

    Add your fleet and drivers

    Paste registrations and trailer IDs, add drivers and send them the consent form. Enter dates directly or import available vehicle details when an approved connection is enabled.

    • Create your account and enter your O-licence number; import available register data where an approved connection is enabled
    • Paste registrations and trailer IDs, then record the dates or use an approved vehicle-data connection where available
    • Add drivers and send the consent & mandate form in their language
    • Record your fleet insurance policy and your declared safety-inspection interval
  2. 2

    We monitor and analyse

    Vehicle and driver deadlines are monitored, and uploaded tachograph files are read, matched and analysed automatically against the drivers' hours rules.

    • Vehicle, trailer and driver deadlines are monitored against the records you hold
    • Uploaded tachograph files are read instantly: holder, card expiry, period, vehicles used
    • Every card file is analysed automatically against the drivers' hours rules and each driver's report is prepared
    • Licence re-checks fall due on a 12 / 6 / 3-month cycle based on penalty points
  3. 3

    You get alerts and signed reports

    Daily digest, critical alerts immediately, signed tachograph reports and a monthly compliance pack for the TC file.

    • Morning digest of everything due; critical alerts within the hour
    • Drivers sign their reports electronically; you get the signed PDF with its signature certificate
    • Monthly compliance pack for the Traffic Commissioner file
    • Export all your records and files as CSV and ZIP whenever you like - you own your records

What happens behind the scenes

Vehicle records can be entered directly and, where an approved connection is enabled, supplemented with available DVSA or DVLA data. Tachograph files are decoded by a Gen1, Gen2 and Gen2v2 parser and their digital signatures are checked. Licence-check results can be recorded from the GOV.UK check-code journey; direct DVLA Access to Driver Data checks activate only after DVLA approval and account setup. Reports are signed electronically through the built-in evidence flow. Data is stored in the UK, encrypted at rest, with a full audit trail.

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